Clear Case RMS
NIBRS reporting made easy.
Clear Case RMS turns incident entry, validation, supervisor review, and monthly reporting into one focused workflow, so agencies can find data problems early and submit cleaner reports with less end-of-month scramble.
- 2023.0
- NIBRS XML validation
- 2 layers
- Texas data checks plus XSD and Schematron
- 1 flow
- Incident to monthly batch
NIBRS readiness
Ready for review
Incident data
Complete
Duplicate people
Reduced
XML rules
Validated
Open validation findings
0 errors
Snapshot revision
Current
Monthly package
Clean items only
Validation-first reporting
Catch NIBRS issues while the report is still fresh.
Clear Case RMS combines local Texas report checks with generated XML validation against the NIBRS 2023.0 XSD and XCOTA Schematron rules. Findings are stored with the incident and surfaced again in the monthly control panel, so corrections do not depend on memory, spreadsheets, or last-minute detective work.
01
Validate application data before XML generation
Reportable offenses, property, offenders, arrestees, and required reporting fields can be checked before export.
02
Generate XML and run NIBRS rule validation
XSD validation runs before Schematron, giving agencies cleaner, more actionable error feedback.
03
Keep findings in the workflow
Incident pages and monthly reporting show the same open validation findings until the report is corrected.
Why agencies switch
Focused tools for cleaner reporting and less rework.
Built-in NIBRS validation
Run readiness checks from the incident or monthly control panel, then resolve the exact report issues blocking clean XML.
Duplicate people reduction
Possible duplicate records are detected, scored, reviewed, merged, or ignored from a dedicated duplicate review queue.
Full incident workflow
Reports move from officer draft to Level 1, Level 2, investigator work, final approval, and locked completion.
Monthly NIBRS control panel
Manage reporting periods, candidate incidents, snapshots, validation status, batches, reported markers, and response files.
Offense mapping control
Imported offense catalogs connect local charge language to NIBRS mappings while keeping reference data auditable.
Role-aware operations
Agency roles, groups, queue visibility, and review actions help route the right work to the right people.
From report to submission
A steadier path to clean monthly reporting.
-
1
Capture the incident once
Collect people, offenses, property, arrests, location, narrative, and clearance details in the same operational record.
-
2
Reduce duplicate people
Review likely matches before duplicate identities spread through future incidents and reports.
-
3
Validate before export
Run local checks, generate XML, and validate the same incident data against NIBRS rule layers.
-
4
Move through review
Supervisor and investigator queues keep corrections, returns, approvals, assignments, and finalization visible.
-
5
Package clean reports
Create immutable snapshots, queue monthly submissions, and keep response artifacts with the batch history.
Clear Case RMS